Building Access Authorization Forms

How to Submit Building Access Authorization Forms

The forms listed below are associated with LABWIDE GENOP 1004, "Building Access Authorization" which applies to all members of WSLH’s workforce including all employees, volunteers and students. Its purpose is to help users and supervisors understand their personal obligations regarding building security.  For additional information, see LABWIDE GENOP 1004, "Building Access Authorization" in OnBase.

Detailed instructions can be found in the attached document to your lower right.  Below is a general summary of the steps involved.

  1. Login to DocuSign
  2. If the employee has never signed the "WSLH Building Access Employee Responsibilities Attestation" form, use the shared WSLH template of the same name in DocuSign.  Enter the employee's name and email address and hit send.  The employee will receive a link to DocuSign where they can electronically sign the form.  Once completed, the form will automatically be emailed to the WSLH Building Security Team.
  3.  Determine which version of the "WSLH Building Access Authorization" form you need to use.
    1. If you need to request access to a room that requires additional approval (i.e. rooms that need approval by OIS, Toxicology or CDD), use the "WSLH Building Access Authorization Form (EXTRA APPROVALS REQUIRED)" template and make sure to remove the unneeded groups.  For example, if you need additional approval by CDD, then make sure to remove TOX and OIS since they won't have to review/approve your request.
    2. Otherwise, use the standard "WSLH Building Access Authorization Form" template in DocuSign.
  4. Find and use the appropriate template in DocuSign.  The image below shows the five steps needed to use a WSLH shared template.
    1. Templates > Show More > Shared Folders > WSLH Templates > Find the template you'd like to use > Use

Uploaded Image (Thumbnail)

  1. On the appropriate WSLH Building Access Authorization Form, enter the supervisor's name and email address
  2. If using the "EXTRA APPROVALS REQUIRED" form, remember to remove the unnecessary groups from the recipient list by clicking the delete button to the right of the name.  In the example below, we need CDD to approve our request so we have to remove TOX and OIS.

Uploaded Image (Thumbnail)

  1. Select the buildings and rooms you're requesting access for.  NOTE:  External doors have either 24x7x365 or "Normal Business Hours Only" access groups.
  2. Click SEND.
  3. Done!
Print Article